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BY-LAWS
TEXAS ARABIAN DISTANCE RIDERS ASSOCIATION
ARTICLE I (NAME)
The name of this organization shall be TEXAS ARABIAN DISTANCE RIDERS
ASSOCIATION, hereinafter referred to as Club and or TADRA.
ARTICLE II (Affiliation)
The Club is a charter member organization
of the International Arabian Horse Association, hereinafter referred to as IAHA.
ARTICLE III (Purpose)
A. The purpose of the Club is to devote collective interest of Arabian horse
owners and admirers toward the improvement of the Arabian horse.
B. To provide facilities for gathering together and for exchanging ideas
pertaining to Arabian horses.
C. To promote, encourage, and stimulate popular interest in the outstanding
qualities of the Arabian horse.
D. To promote and manage activities for the education of those interested.
E. To promote funds for carrying out the purpose of this Club.
F. To promote and encourage good sportsmanship.
G. To do other such things not denied by law in promoting the purpose of this
Club.
ARTICLE IV (Membership)
The Club shall have four classes of members. The designation of such classes
and the qualifications and rights of the members of such classes shall be as
follows:
A. Regular Membership: A Regular Membership may be held by a person, 18
years of age or over, who is interested in Arabian horses. A Regular
Membership has full voting rights within the Club. A Regular Membership
shall include individual voting affiliate membership in IAHA with all the
privileges as set forth in the By-laws of IAHA.
B. Associate Membership: An Associate Membership may be held by any
person, any age, who is interested in Arabian horses. An Associate
Membership has no voting rights and does not include membership in IAHA.
C. Junior Membership: A Junior Membership may be held by any person, 18
years of age or under, who is interested in Arabian horses. A Junior
Membership does not include voting rights but does include IAHA Membership
and is subject to IAHA rules.
D. IAHA Life: A Life member of IAHA who has listed this Club as his/her
"Designated Club"
E. Membership in this Club may be revoked for any of the following
reasons:
1. Violations of the By-laws, or duly adopted resolution of the Club.
2. Conduct detrimental to the best interest of the Arabian horse or the
best interest of the Club.
3. Notice of a Member request to resign from the Club.
F. The basis of revoking Membership shall be as follows:
1. After investigation at a hearing to which the member would be invited
to attend, if, in the opinion of the majority of the Board of Directors, a
membership should be revoked, the Board shall so recommend to the President.
2. The President shall then recommend revocation of the membership at the
next Monthly General Meeting.
3. A majority of the Members present at the meeting will be necessary to
revoke membership.
G. Any Member may resign by filling written resignation with the
Secretary, but such resignation shall not relieve the Member so resigning of
the obligation to pay any dues, assessments or other charges therefore
accrued and unpaid. Resignation is effective date of postmark.
H. Membership in this Club is non-transferable or assignable.
ARTICLE V (Meetings)
A. The Monthly General Meetings of the Club shall be held on the third
Tuesday of each month, unless otherwise provided by resolution of the voting
membership.
B. The Annual Meeting of the members shall be at the October General Meeting
for the purpose of electing Officers and Directors and for the transaction of
such other matters or business as may come before the meeting.
C. Written or printed notice stating the place, day and hour of any meeting
of members shall be delivered by mail to each Member entitled to vote at such
meeting, not less than ten (10) days before the date of such meeting. The notice
of a meeting shall be deemed to be delivered when deposited in the United States
mail addressed to the Member at his/her address as it appears on the record of
the Club, with postage thereon prepaid.
D. Any voting Member may make a motion at a meeting if a quorum is present. A
quorum being one-fifth (1/5) the voting membership of TADRA. The act of a
majority of the members at a meeting at which a quorum is present shall be the
act of the Club. The Officers and Directors shall be bound by all duly adopted
resolutions of the membership.
E. If prior notice of a resolution to be voted on is given under Article V,
Section C of the by-laws, no quorum is required.
F. Special meeting of the members may be called by the President, at
least
three (3) members of the Board of Directors, or not less than one-fifth (1/5)
of the members having voting rights.
G. Notice of a special meeting of the Members shall follow the procedures
as set forth in Article V, Section C of the by-laws.
H. The notice calling a special meeting of the members for any purpose
shall be signed by the person or persons calling said meeting.
I. The purpose or purposes for which the special meeting is called shall be
stated in the notice and Article V, Section E of the by-laws shall apply.
ARTICLE VI (Board of Directors)
A. The affairs and finances of the Club shall be managed and or approved by
the Board of Directors.
B. The number of Directors shall be five (5).
C. The Officers of the Club as enumerated in Article VII, Section A of the
by-laws shall serve as Directors.
D. The remaining member of the Board of Directors shall be the Immediate Past
President who shall serve until his/her predecessor leaves office.
E. In the event the Immediate Past President is unable or refuses the
position, the remaining member of the Board of Directors shall be elected
At-Large and shall serve until elected for another term or replaced by an
Immediate Past President.
F. In the event one Director holds two or more offices as provided in Article
VII, Section G of the by-laws, a Director shall be elected At-Large as provided
in Article VI, Section E of the by-laws.
G. The Directors shall be elected from and by the voting membership of the
Club as set forth in Article VII, Section C of the by-laws.
H. No person shall be eligible to be elected as an Officer or Director of
this Club unless he/she is a member of IAHA through this Club or while serving
as an Officer or Director of another local level club affiliated with IAHA. This
shall not be interpreted to apply to IAHA, the Arabian Horse Registry or
regional sub-division thereof.
I. No Member shall be eligible for nomination to any office, to hold office
or to vote on any issue or participate in the election of Officers or Directors
or be on the Board of Directors who fails to settle, for any purpose, his or her
indebtedness to the Club.
J. Only members with dues paid by the Annual meeting will be eligible for
nomination and have voting rights for the election of Directors for the coming
year.
ARTICLE VI (Board of Directors) cont.
K. Meetings of the Board of Directors may be called by or at the request of
the President or any two (2) Directors.
L. Notice of a meeting of the Board of Directors may be in person, by mail,
by fax or telephone provided all of the Board of Directors agrees to the time
and place of the meeting.
M. A majority of the Board of Directors shall constitute a quorum for the
transaction of business at any meeting of the Board. The act of a majority of
the Directors present at a meeting at which a quorum is present shall be the
act of the Board of Directors.
N. The Board of Directors may make contributions of Club funds which, in
its judgment, are for the promotion of the Arabian horse. Singular amount not
to exceed $100.00.
O. The Board of Directors shall approve all purchases by Officers and
committees in the line of business. Any purchase over $50.00 shall have prior
approval of the Board of Directors. Any purchase over $500.00 will be brought
before the voting membership for approval.
P. Expenses pertaining to Club events (i.e. shows, rides, clinics,
auctions, etc.) will require prior approval from the Board of Directors.
Q. If a Director misses two (2) consecutive Board meetings, the Board has
the option to remove the Director after discussion. The reasons for removal
will be published to the general membership.
R. Any vacancy occurring in the Board of Directors shall be filled by
general election after notification is given under Article V, Sections F, G, H
and I of the By-laws.
ARTICLE VII ( Officers)
A. The Officers of the Club shall be a President, a Vice-president, a
Secretary, and a Treasurer and shall be elected in accordance with provisions of
this article.
B. The Officers of the Club shall serve as Directors as prescribed in Article
VI, Section C of the By-laws.
C The Officers of the Club shall be elected annually by the membership at the
Annual Meeting. The election shall be by ballot on a plurality vote, however in
the case of only one (1) person being nominated for the office; a
viva voce (voice) vote may be taken.
D. Each Officer shall hold office until his/her successor shall have been
duly elected and shall have qualified.
E. Terms of office shall begin in January following the Annual Meeting.
F. The Board of Directors may elect or appoint such other officers, including
one or more assistant secretaries and one or more assistant treasurers as it
shall deem desirable, such officers to have the authority and perform the duties
prescribed, from time to time, by the Board of Directors.
G. Any two (2) or more offices may be held by the same person except the offices of President and Secretary.
H. All Officers must be a member of IAHA through this Club.
I. The President shall be the principal Officer of the Club and shall in
general supervise and control all of the business and affairs of the Club as
approved by the Board of Directors. He/she shall preside at all meetings of
the members and of the Board of Directors. In general he/she shall perform all
duties as may be prescribed by the Board of Directors from time to time. The
principal office of the Club shall be the residence address of the President.
J. The Vice-president shall be the membership chairperson. He/she shall
keep an up to date list of all members and furnish a roster to the membership
no later than the January general meeting. The Vice-president shall be
responsible for activities promoting new memberships. He/she shall receive the
membership applications and submit them to the Board of Directors for
approval, at such time membership dues will be submitted to the Treasurer. In
the absence of the President or in the event of his/her inability or refusal
to act, the Vice-president shall perform the duties of the President, and when
so acting shall have all powers of and be subject to all the restrictions upon
the President and such duties as prescribed by the President or Board of
Directors.
K. The Secretary shall keep or cause to be kept a full and complete record
of the proceedings of the meetings of the members and of the action taken by
the Club. The Secretary shall keep or cause to be kept the seal, books,
documents and other papers of the Club and affix the seal to all instruments
executed by the President or by his/her direction which mar require it. The
Secretary shall handle or cause to be handled all correspondence and
communications and generally do and perform all duties incident to the office
of Secretary. The Secretary shall oversee a committee responsible for the
publication of a regular "Newsletter" which is to be mailed to all
members of the Club at least ten (10) days prior to the next general meeting.
L. The Treasurer shall have charge and custody of and be responsible for
all funds and securities of the Club in conjunction with the President and
Secretary, and in general perform all duties incident to the office of
Treasurer. All checks disbursed shall be signed by two (2) of the authorized
officers. The Treasurer shall disburse funds of the Club in accordance with
direction given him/her by the two authorized officer’s and/ or Board of
Directors. The Treasurer shall keep a complete book of accounts and shall make
an itemized statement and report to the general meetings and such interim
reports as may be required by the President or the Board of Directors. Books
must be available and current for viewing by any member or Directors at any
given time.
ARTICLE VII (Officers)
M. If an Officer of the Club misses two (2) consecutive general meetings or
fails in his or her, the Board has the option to remove the Officer after
discussion. Reason or reasons for removal will be published to the general
membership.
N. Any vacancy occurring in any office shall be filled by general election
after notification is given under Article V, Sections F, G, H and I of the
By-laws.
ARTICLE VIII (Delegates)
A. The number of Delegates and Alternates to which the Club is entitled under
the By-laws of IAHA shall be elected at the August General Meeting. The election
shall be by ballot on a plurality vote, however in the case of only one (1)
person being nominated for the position, a viva voce (voice) vote may be taken.
B. The name(s) of the member(s) nominated for Delegate or Alternate shall
appear on the IAHA membership list provided to the Club.
C. Only the members that appear on the IAHA membership list will be entitled
to vote in the election.
D. The member(s) elected shall serve as Delegate(s) for the Club at all
meetings of IAHA and the Region.
E. The name(s) of the member(s) elected shall be submitted to the Region and
IAHA by the President and Secretary of the Club.
F. In the event a Delegate is unable to attend any meeting the First
Alternate shall perform the duties of the Delegate.
G. There shall be a meeting held before the IAHA convention to discuss
resolutions submitted for convention approval.
H. Notice of the meeting shall be provided under Article V, Section C of the
By-laws.
I. The Delegate(s) shall be instructed by majority vote of the members
present at the meeting on how to vote for each resolution at convention.
ARTICLE IX (Committees)
A. The president shall appoint all regular and special committees, as
he/she shall deem necessary for the proper management of the Club. Unless
otherwise provided in the resolution of the Board of Directors, a majority of
the whole committee shall constitute a quorum and the act of the majority of the
members present shall be the act of the committee. The President shall be an
ex-officio member of all the committees.
BY-LAWS
TEXAS ARABIAN DISTANCE RIDERS ASSOCIATION
ARTICLE X (Records)
The Club shall have at its principal office a record giving the names and
addresses of the members. The Club shall keep correct and complete books and
records of accounts and shall also keep minutes of the proceedings of its
members and keep minutes of the Board of Directors. All books and records of the
Club may be inspected by any member or his/ her agent for any proper purpose at
any reasonable time.
ARTICLE XI (Fiscal Year)
The fiscal year of the Club shall begin on the first day of January and end
on the last day of December in each year.
ARTICLE XII (Dues)
A. The Board of Directors may determine from time to time the amount of
initiation fee, if any, and annual dues payable to the Club by members.
B. Dues shall be payable in advance of each fiscal year by the 1st
day of October.
C. Dues of a new member shall not be prorated. When any member shall be in
default in the payment of dues for a period of two months from the 1st.
day of October or a period from which such dues become payable, his/her
membership is terminated.
D. Only members with dues paid by the annual meeting will be eligible for
nomination and have voting rights for the election of officers for the coming
year.
ARTICLE XIII (By-laws Amendments)
The By-laws may be altered or repealed and new By-laws may be adopted at the
annual meeting of members after the following conditions are met:
A. A copy of the proposed amendment must be submitted to the Board of
Directors at least sixty (60) days prior to the annual meeting.
B. The name(s) of the member(s) submitting the amendment must appear on
the amendment.
C. The proposed amendment shall be published in the next issue (2) of the
"Newsletter" to inform all members of the proposed changes to the
By-laws.
D. The amendment will be read aloud at the annual meeting of the members
by the presiding officer and a vote yes or no on the amendment will be
taken.
E. The amendment must receive at least two-thirds yes votes of the voting
members present to pass.
F. Any other changes to the By-laws deemed necessary or appropriate
within the year must be submitted to the Board of Directors for approval and
a special meeting called in accordance with Article V of the By-laws and
adopted by the procedures provided in this Article.
ARTICLE XIV (Dissolution)
A. Any motion of dissolution shall follow procedures as set forth in
Article XIII of the By-laws.
B. Any meeting in which dissolution is to be voted on shall have a quorum
of one-half plus one of the voting membership present and must receive at
least two-thirds of the votes in favor of dissolution to be adopted.
C. Any assets belonging to the Club at the time of dissolution shall be
sold with all proceeds from said sale donated to an Arabian horse related
organization to be decided upon by general vote at the time of dissolution.
ARTICLE XV (Order)
At any meeting, anything not contrary to the By-laws or the Club will follow
the procedures of Robert’s Rules of Order, Newly Revised and shall govern this
Club in all cases to which they are applicable and are not inconsistent with the
By-laws of IAHA.
Adopted January 9, 1993
For More Information Contact:
TEXAS ARABIAN DISTANCE RIDERS ASSOCIATION, INC.
P.O.BOX 532, WORTHAM, TEXAS 76693
Tel: 254/765-3676
FAX:
Internet: espurgeon@hotmail.com
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TEXAS
ARABIAN DISTANCE RIDERS ASSOCIATION, INC.
